Graduation Procedures and Important Notes

Please complete and submit the following forms when applying: “GINP Graduate Thesis Quality Assurance Checklist,”、“Master’s Degree Oral Examination Internal Review Form,” and “Doctoral Degree Oral Examination Internal Review Form,” or download them from the relevant forms section.

New Regulation (Academic Year 2016):
When applying for the oral defense, graduate students must include a printed copy of the Thesis Originality Comparison Report (plagiarism check result). The comparison result must also be entered in the “Thesis Originality Comparison Report” field under the Student Information System (D.1.42).

Doctoral Degree Examination Procedure
Master’s Degree Examination Procedure

Application Form for Withdrawal from Oral Defense:
Please download it from the Student Information System under “D.1.42 Thesis Oral Examination Application and Committee Maintenance.”

 

Graduation Notes and Thesis Cover Format (Version 20210413)
Statement of No Violation of Academic Ethics (Version 1050815)

Procedure for Applying for the Degree Thesis Examination

Please log in to the Information System → D. Student Information System → D.1. Academic Affairs Information → D.1.42. Thesis Oral Examination Application and Committee Maintenance to submit and print the Application for Degree Thesis Examination.
When entering external committee members, please select 999999 or 999998 (do not repeat entries). All information must be typed in manually. (The degree application form must be printed only after the system data have been maintained.)

Standards for the Appointment of External Committee Members for Thesis and Qualification Examinations

Master’s Program:
When applying for the degree thesis examination, please submit the following documents:

• Required graduation application documents

• Thesis Quality Assurance Checklist

• (1) Application for Degree Thesis Examination

• (2) One copy of the academic transcript

• (3) One copy of the thesis draft and thesis abstract (including draft cover page)

• (4) Printed Thesis Originality Comparison Report (showing the percentage result, signed by both advisor and student)

• (5) A4-sized copy of a conference poster that has been submitted, or a manuscript ready for submission

• (6) Certificate of completion of the “Academic Ethics Education Test” from the Taiwan Academic Ethics Education Resource Center (https://ethics.moe.edu.tw/).

Doctoral Program:
When applying for the degree thesis examination, please submit the following documents:

• Required graduation application documents

• Thesis Quality Assurance Checklist

• (1) Application for Degree Thesis Examination

• (2) One copy of the academic transcript

• (3) One copy of the thesis draft and thesis abstract (including draft cover page)

• (4) Printed Thesis Originality Comparison Report (showing the percentage result, signed by both advisor and student)

• (5) Proof of published or accepted journal papers and journal ranking information

• (6) Certificate of completion of the “Academic Ethics Education Test” from the Taiwan Academic Ethics Education Resource Center (https://ethics.moe.edu.tw/).

After departmental approval of the Application for Degree Thesis Examination, the President will officially approve the list of oral defense committee members (approximately one week later). The student may then schedule the oral defense date with the committee members. The defense must be completed before the end of the current semester.

The date and venue of the oral defense are to be arranged by the student and the advisor (any approved on-campus location may be used). Please collect the official appointment letters and notification forms from the Institute office. These, along with the thesis copies, should be provided to each committee member at least two weeks before the defense date.

On the day of the oral defense, all required forms must be printed from:
Information System → Student Information System → Academic Affairs Information → D.1.42 Thesis Oral Examination Application and Committee Maintenance.

Documents required on the day of the oral defense:

• Thesis Examination Procedure Form (print one copy for each committee member; vertical format)

• Certificate of Thesis Examination Completion (five copies; vertical format, following the Academic Affairs sample)

• Thesis Examination Evaluation Form (print one copy for each committee member; horizontal format)

• Thesis Examination Result Notification Form (two copies; horizontal format; prepare in advance for use on the day of the defense)

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New Policy on Deferred Public Access to Theses (Effective from Academic Year 2025)

According to the Ministry of Education (MOE) directive dated June 4, 2025 (Tai-Jiao-Gao-Tong-Zi No. 1142201506), the review mechanism for deferred publication of degree theses is as follows:

1. Starting from the 2025 academic year, students must submit an Application for Deferred Public Access to Thesis before the oral examination. Supporting documents must be attached, and the examination committee shall review and determine whether the thesis involves confidential, patent-related, or legally restricted information. Committee members must sign the application form in person. (Note: “Confidential” refers to matters concerning national security as defined in MOE directive Tai-Gao-Jiao(2)-Zi No. 1070210758.)

2. As per the MOE directive dated August 5, 2025 (Tai-Jiao-Gao-Tong-Zi No. 1140080943), our university has updated the paper application form for deferred public access, adding a “Committee Member Signature” field. Please download the latest version from the Thesis System and ensure committee members review and sign it during the examination.

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Oral Defense Hospitality and Expenses

Students must provide light refreshments on the day of the oral defense.

• NT$60 per committee member (Master’s: 3 members; Doctoral: 5 members).
  Receipts or invoices must be issued to:
  Unified Business Number: 76001900 / Name: Kaohsiung Medical University.
  Submit them to the Institute Office for reimbursement.

The Institute Office is responsible for applying for payment of:

• Thesis advising fees

• Thesis review and oral examination fees

• Travel reimbursement for external committee members

According to the Accounting Office, external members may apply for accommodation or airfare reimbursement (with proof of receipts).

Reimbursement Guidelines:

• Thesis advising fees: Master’s NT$4,000; Doctoral NT$6,000

• Review and oral examination fees:

  • Master’s: Internal member NT$1,000; External member NT$2,000

  • Doctoral: Internal member NT$2,000; External member NT$2,500
    To streamline financial procedures, oral examination fees for external committee members are handled through direct payment (via remittance authorization) or reimbursed through the student with valid receipts (such as accommodation certificates, flight tickets, or HSR tickets). The Institute Office will process reimbursements directly to the student or committee member.

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Post-Examination Procedures

The Oral Examination Evaluation Forms and Result Notification Forms (signed and stamped by the advisor) must be compiled together.
Then, log in to:
Information System → Student Information System → Academic Affairs → D.1.41 Thesis Data Maintenance and D.1.42.a Graduate Learning Outcomes Questionnaire.
Complete the maintenance of the Chinese and English thesis titles and submit the learning outcomes survey. After being approved and stamped by the Institute Director, submit the Result Notification Form and Evaluation Form to the Registrar’s Office (Academic Affairs Division) for final grade recording.

According to Article 13 of the University’s Graduate Degree Examination Regulations, students who pass the oral defense but fail to submit the final approved thesis before the next semester’s registration must still register if their study period has not expired; if the study period has expired, the student will be dismissed.

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Electronic Thesis Upload

Students must upload their thesis to the Kaohsiung Medical University Electronic Thesis and Dissertation (ETD) System after the oral defense, including bibliographic data and full-text files.
ETD System: [Link provided in university portal]

1. First-time users must register an account using their school email address on the Taiwan NDLTD (National Digital Library of Theses and Dissertations in Taiwan) website. After verification, log in to the KMU ETD system using the registered account to apply for an archive number.
   Once the upload has been approved by the Library (usually by the next working day), you may print the Thesis Authorization Form.
   For inquiries, contact the Reader Services Section at Ext. 2133#73 or email erm@kmu.edu.tw.

2. Once the thesis has been approved, you may print the Thesis Authorization Form from the system.

Attach the following documents inside the printed thesis:

• Statement of No Violation of Academic Ethics (downloadable from the ETD homepage)

• Thesis Authorization Form

• If applying for deferred publication, also include the National Central Library Application for Deferred Thesis Publication (downloaded from the KMU ETD homepage and uploaded together with the thesis file).

If the thesis involves patent applications, please also include the KMU Application for Deferred Electronic Thesis Publication (downloadable from the ETD homepage), bound within the printed thesis and submitted to the Library together with the thesis copies when completing the leaving procedures.

Binding Order:
a. Cover page
b. Certificate of Thesis Examination Completion
c. Statement of No Violation of Academic Ethics
d. (If applicable) Application Form for Deferred Public Access (National Central Library or KMU version)
e. Thesis main text (including Chinese and English abstracts and references)

Additionally:

• Certificate of Thesis Revision Completion (not bound; submit with printed thesis to the Library)

• Three printed copies of the thesis (two signed originals for the Library, one for the Institute)

• Clearance Form for Leaving the University — please check via T.2.4.08 Student Graduation Checklist.

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